Sage 300 Year End Center

Sage has created a Year End Center that provides valuable resources that can help guide you through a smooth year end closing process in Sage 300 including:

  • Year End Tips, Articles, and Checklists
  • Video Tutorials
  • Online Q&A and Discussion Forum
  • Live Chat With Tech Support
  • Tax Forms, Sage Payroll, and Reporting Guidance


Checklists are great for helping you keep things on track and to ensure processes are executed in the right sequence. Here’s how to access year end processing checklists that are built right into Sage 300:

Current Version of Sage 300:

  1. Logon to your Sage 300 system
  2. From the Task Ribbon, click Help then Product Documents
  3. Browse the version of your product, then select Checklists
  4. Click the link called Year-End Procedures

Older Versions of Sage 300:

  1. Logon to your Sage 300 system
  2. From the menu bar, click Help and then Documentation
  3. Browse the ENG folder
  4. Find the PDF called Sage300ERP_Checklist_YearEnd.pdf


For companies running the Sage payroll module, here are answers to a few frequently-asked questions along with some helpful instructional videos to help prepare for year end.

When do I close the year?

You never close the year. Continue processing payrolls as you do all year long, entering period-end dates in the new year as you cross the calendar year boundary. After you have completed all of the previous year’s year-end processing and made backup copies of the data, you can run Delete Inactive Records to remove terminated employees and other obsolete information from your data.

Can I produce W-2s (U.S.) or T4s (Canada) after processing payrolls for Janunary 1?

Yes. The program allows you to start processing payrolls for Jan 1 and later produce W-2s/T4s for the previous year without any additional procedures. When you produce W-2s/T4s, select previous year as the Payment Year.

Is there a limit to the number of W-2s or T4s that can be printed?

No. You can print the W-2 forms or T-4 slips as many times as you need.

Helpful Videos:

How to Download and Install Sage Payroll Tax Updates
How to Print W-2 Forms (U.S.)
How to Print T4 Forms (Canada)

Contact us if you have questions or need assistance with your year end closing.

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