--- title: Why You SHOULD Go Paperless description: Support your flexible workforce (in-office or remote) with a document management and process automation solution. image: https://www.equationtech.us/hubfs/Why%20You%20SHOULD%20Go%20Paperless.png --- [866.436.3530](tel:+8664363530) | [** Customer Portal Login](https://na.myconnectwise.net/support/index.htm?Company=equationtech) [Speak With an Expert](https://www.equationtech.us/speak-with-an-expert) [![Equation Technologies - Sage Business Partner | San Diego](https://www.equationtech.us/hs-fs/hubfs/Redesign_Images/logo.png?width=230&name=logo.png "Equation Technologies - Sage Business Partner | San Diego")](https://www.equationtech.us/) - [Sage Services](https://www.equationtech.us/sage-services) - Products We Support - [Sage 300](https://www.equationtech.us/sage-services/sage-300-cloud) - [Sage Intacct](https://www.equationtech.us/sage-services/sage-intacct/) - [Sage CRM](https://www.equationtech.us/sage-services/sage-crm) - [Sage Payroll](https://www.equationtech.us/sage-services/sage-payroll) - [Sage HCM](https://www.equationtech.us/sage-services/sage-hcm-software) - [Sage FAS](https://www.equationtech.us/sage-services/fixed-assets) - [Sage Intelligence](https://www.equationtech.us/sage-services/sage-intelligence) - [Sage Enterprise Intelligence](https://www.equationtech.us/sage-services/sage-enterprise) - Services We Offer - [Software Selection](https://www.equationtech.us/software-solution-selection) - [Implementation](https://www.equationtech.us/sage-services/erp-implementation) - [Customization](https://www.equationtech.us/sage-services/customization) - [Support](https://www.equationtech.us/sage-services/support) - [Training](https://www.equationtech.us/sage-services/sage-training) - [Sage Cloud](https://www.equationtech.us/sage-services/hosting) - [Upgrades](https://www.equationtech.us/sage-services/upgrades) - [Extend Sage](https://www.equationtech.us/sage-integrations) - [Magento eCommerce](https://www.equationtech.us/sage-integrations#magento) - [ADP](https://www.equationtech.us/en/sage-300-sage-intacct-payroll-powered-by-adp) - [Aloha POS](https://www.equationtech.us/sage-integrations#aloha) - [Salesforce](https://www.equationtech.us/sage-integrations#salesforce) - [TimeClockPlus](https://www.equationtech.us/timeclockplus) - [Other Solutions](https://www.equationtech.us/other-solutions) - Industries - [Distribution](https://www.equationtech.us/distribution-management-software-solution) - [Education Nonprofit](https://www.equationtech.us/education-nonprofit-accounting-software) - [Financial Services](https://www.equationtech.us/financial-services-software) - [Franchise](https://www.equationtech.us/franchise-management-software) - [Healthcare](https://www.equationtech.us/healthcare-finance-software) - [Hospitality](https://www.equationtech.us/hotel-restaurant-accounting-software-solutions) - [Metal Processors & Distributors](https://www.equationtech.us/erp-for-metal-industry-businesses) - [Nonprofit](https://www.equationtech.us/nonprofit-accounting-software) - [Professional Services](https://www.equationtech.us/professional-services-software) - [SaaS & Technology](https://www.equationtech.us/erp-software-for-technology) - [Resources](https://www.equationtech.us/sage-software-resource-library) - [Technology Blog](https://www.equationtech.us/technology-blog) - [Training](https://www.equationtech.us/sage-services/sage-training) - [Online Videos](https://www.equationtech.us/sage-300-erp-accpac-tutorial) - [Case Studies](https://www.equationtech.us/case-studies) - [About](https://www.equationtech.us/about-us) - [Meet The Team](https://www.equationtech.us/management-team) - [Partners](https://www.equationtech.us/partners) - [Careers](https://www.equationtech.us/careers) - [Contact](https://www.equationtech.us/contact) This is a search field with an auto-suggest feature attached. - There are no suggestions because the search field is empty. # Why You SHOULD Go Paperless ![technology blog](https://www.equationtech.us/hubfs/Why%20You%20SHOULD%20Go%20Paperless.png) **twitter **linkedin **facebook In today’s instant information environment, people are used to having any information they want or need available in seconds – whether they’re at home on their laptop or tablet, or at the pool on their mobile device. Why, then, is it so difficult to locate and process your business information? It’s a daily routine in most people’s day to have to hunt down or recreate lost documents; digging through file shares (for incorrectly named files) and reminding coworkers to review past-due invoices. We expect immediate results in our personal lives; why can’t we expect this at work? Join us for at a **DocLink webinar on May 19, 2021 by registering **[**here**](https://altec-inc.webex.com/altec-inc/onstage/g.php?MTID=e3577fc0e0970d5a7b127df8e99d77615)**. ** With a document management solution like DocLink, you can eliminate the manual, paper-intensive business processes.  It allows you to securely and centrally store, easily access, share and move documents through workflow, from whatever device you may be using! If you’re unsure about whether your organization really needs to make the move to a paperless office, ask yourself the following three questions.   **1. Are we losing documents? ** If your office uses filing cabinets, you’re most likely accustom to the time-consuming and unnecessary process of sorting, scanning, printing, copying and filing, etc. When documents are lost, both time and money are required to recreate them. Data from PricewaterhouseCoopers states that it costs a company $20 to file a document, $120 to retrieve a document, and $220 to recreate a document. And what about the cost of a lost document if you’re audited?  Ouch. Money is not the only cost when documents are lost. If a customer calls you, but you cannot find their files in your cabinet, customer satisfaction will suffer. In contrast, having their full history readily available to pull up the moment they call will benefit your sales and customer support teams. A document management solution provides another level of security with version control, security permissions per user and file histories tracking who has touched each document and how. Disasters can also threaten to damage or lose your documents, but with DocLink in place, you won’t have to worry because your business- critical data is securely stored. **2. What does it take to get a document approved?** What is your document approval process, for example what steps do you have to go through for approving an Accounts Payable invoice? And how many people does that invoice pass through? How long does the process usually take? We know that approvals can be tedious when documents must be mailed across the country, sit dormant on coworkers’ desks or must go through multiple employees before approval can be obtained. With DocLink, you can automate that drawn out business process, increasing organizational efficiency. Common bottlenecks are removed and processes made better: approvals can take place outside the office, via email or on a mobile device. Rules and workflow delegation can be set so you need not worry when an approver is on vacation. And alerts can even be scheduled to notify employees of approaching deadlines. **3. How much time do we waste on data entry and filing? ** Manual data entry and filing is not the most efficient use of your teams’ day. If those tasks were cut from their daily routines, think about how you could reallocate their time to focus on more productive tasks. Plus, data entry and filing inevitably result in mistakes; correcting them uses more time and money. With a document management solution, you can minimize data entry during processing, leverage existing ERP data, reduce human error and automate indexing. ![DocLink Sage 300 Document Management](https://www.equationtech.us/hs-fs/hubfs/DocLink%20Sage%20300%20Document%20Management.png?width=554&name=DocLink%20Sage%20300%20Document%20Management.png) Many organizations experience the scenarios above. If you do too, consider going paperless! DocLink benefits any department and process – essentially you’ll gain greater control, visibility and efficiency. And streamlining these processes will give you back time and money. How would you spend it? **Find out more on the upcoming DocLink webinar on May 19, 2021 and register **[**here**](https://altec-inc.webex.com/altec-inc/onstage/g.php?MTID=e3577fc0e0970d5a7b127df8e99d77615)**.  ** If you are unable to attend the webinar and would like additional information, please [contact us](mailto:info@equationtech.u?subject=Going%20Paperless%20Blog%20Inquiry).   ### Related Articles ##### [Sage 300 & Windows 10 End of Life: What You Need to Know](https://www.equationtech.us/sage-accpac-blog/sage-300-windows-10-end-of-life-what-you-need-to-know) There’s been a lot of conversation lately around Windows 10 end of life and what that means for... ##### [From Start-Up to Quarter Billion – How Sage 300 Scaled Success](https://www.equationtech.us/sage-accpac-blog/from-start-up-to-quarter-billion-how-sage-300-scaled-success) We also have a [video version](https://drive.google.com/file/d/1ssdM9iHt6Wz86A-VDvAER03NdXkAodg9/view?usp=sharing) of this article, where you can hear directly from one of our ERP... ##### [How to Simplify Payroll and Job Costing with Sage 300](https://www.equationtech.us/sage-accpac-blog/how-to-simplify-payroll-and-job-costing-with-sage-300) Getting payroll to play nice with your job costing system is like fitting a square peg into a round... ## Need Help Now? [![Request a Call](https://hubspot-no-cache-na2-prod.s3.amazonaws.com/cta/default/41683/0d27fa16-1614-41b4-9caf-f9597d262c41.png)](https://hubspot-cta-redirect-na2-prod.s3.amazonaws.com/cta/redirect/41683/0d27fa16-1614-41b4-9caf-f9597d262c41) Products We Support - [Sage 300](https://www.equationtech.us/sage-services/sage-300) - [Sage Intacct](https://www.equationtech.us/sage-services/sage-intacct/) - [Sage CRM](https://www.equationtech.us/sage-services/sage-crm) - [Sage HRMS](https://www.equationtech.us/sage-services/sage-hrms) - [Sage FAS](https://www.equationtech.us/sage-services/fixed-assets) - [Sage Intelligence](https://www.equationtech.us/sage-services/sage-intelligence) - [Sage Enterprise Intelligence](https://www.equationtech.us/sage-services/sage-enterprise) - [Sage Financials](https://www.equationtech.us/sage-services/sage-live) Services We Offer - [Software Selection & Licensing](https://www.equationtech.us/sage-services/erp-software-selection) - [Implementation](https://www.equationtech.us/sage-services/erp-implementation) - [Customization](https://www.equationtech.us/sage-services/customization) - [Support](https://www.equationtech.us/sage-services/support) - [Training](https://www.equationtech.us/sage-services/sage-training) - [Hosting](https://www.equationtech.us/sage-services/hosting) - [Upgrades](https://www.equationtech.us/sage-services/upgrades) Resources - [Technology Blog](https://www.equationtech.us/technology-blog) - [Training](https://www.equationtech.us/sage-services/sage-training) - [Sage Software Video Tutorials](https://www.equationtech.us/sage-300-erp-accpac-tutorial) - [Case Studies](https://www.equationtech.us/case-studies) About - [Meet The Team](https://www.equationtech.us/management-team) - [Certifications & Partners](https://www.equationtech.us/partners) - [Careers](https://www.equationtech.us/careers) - [Contact](https://www.equationtech.us/contact) - [San Diego Location](https://www.equationtech.us/sage-300-support-san-diego) - [Orange County Location](https://www.equationtech.us/sage-300-support-orange-county) - [Seattle Location](https://www.equationtech.us/sage-300-support-seattle) [![Equation Technologies - Sage 300 Authorized Partner](https://www.equationtech.us/hs-fs/hubfs/Redesign_Images/logo-footer.png?width=220&name=logo-footer.png "Equation Technologies - Sage 300 Authorized Partner")](https://www.equationtech.us/) **Equation Technologies** United States: 533 2nd Street Encinitas, CA 92024 Canada: #301 - 220 Brew Street Port Moody, BC V3H 0H6 Phone: 866.436.3530  •  E-mail: [info@equationtech.us](mailto:info@equationtech.us) Equation Technologies ©2016 [Contact Us](https://www.equationtech.us/contact)  | [Privacy Policy](https://www.equationtech.us/privacy-policy) ```json { "@context" : "http://schema.org", "@type" : "Article", "author" : { "@type" : "Person", "name" : "EQ Tech" }, "dateModified" : "Wed, May 5, 2021", "datePublished" : "Wed, May 5, 2021", "description" : "Sage 300 (formerly Sage Accpac) blog with informative articles in reference to financial software processes and procedures including payroll taxes, training, product information, custom development.", "headline" : "Why You SHOULD Go Paperless", "image" : { "@type" : "ImageObject", "height" : 800, "url" : "https://www.equationtech.us/hubfs/Why%20You%20SHOULD%20Go%20Paperless.png", "width" : 800 }, "mainEntityOfPage" : { "@id" : "https://www.equationtech.us/sage-accpac-blog/why-you-should-go-paperless", "@type" : "WebPage" }, "publisher" : { "@type" : "Organization", "logo" : { "@type" : "ImageObject", "height" : 60, "url" : "https://www.equationtech.us/hs-fs/hubfs/Redesign_Images/logo.png?t=1474998725496&width=230&name=logo.png", "width" : 600 }, "name" : "Equation Technologies Inc." } } ```