--- title: 12 Ways to Maximize Sage Intacct description: Follow these guidelines to maximize Sage Intacct in your organization. image: https://www.equationtech.us/hubfs/12%20Ways%20to%20Maximize%20Sage%20Intacct.png --- [866.436.3530](tel:+8664363530) | [** Customer Portal Login](https://na.myconnectwise.net/support/index.htm?Company=equationtech) [Speak With an Expert](https://www.equationtech.us/speak-with-an-expert) [![Equation Technologies - Sage Business Partner | San Diego](https://www.equationtech.us/hs-fs/hubfs/Redesign_Images/logo.png?width=230&name=logo.png "Equation Technologies - Sage Business Partner | San Diego")](https://www.equationtech.us/) - [Sage Services](https://www.equationtech.us/sage-services) - Products We Support - [Sage 300](https://www.equationtech.us/sage-services/sage-300-cloud) - [Sage Intacct](https://www.equationtech.us/sage-services/sage-intacct/) - [Sage CRM](https://www.equationtech.us/sage-services/sage-crm) - [Sage Payroll](https://www.equationtech.us/sage-services/sage-payroll) - 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These updates may include program fixes, and they also include new features & enhancements. These new features are worth knowing about, and also, new features may need new permissions to be assigned.  2. **Subscribe to a Sandbox company:** You can have an exact copy of your data to use for training and testing.  This is the perfect space to check out new features, and test new procedures without any risk to your production environment. It also gives you a real environment in which to train new staff members. 3. **Set up Statistical Accounts to track non-financial data:** Tracking non-financial data is becoming more and more prevalent in order to track key metrics and sophisticated analysis in financial reports. ![Sage Intacct Statistcal Accounts](https://www.equationtech.us/hs-fs/hubfs/Sage%20Intacct%20Statistcal%20Accounts.png?width=772&name=Sage%20Intacct%20Statistcal%20Accounts.png) If you are tracking number of employees, or number of members, for example, it becomes a simple exercise to report on revenue per employee, or advertising expense per member.  Specific and insightful company data is readily available in financial reports and dashboards.  Which bring us to our next item…. 1. **Create a Dashboard:** A custom dashboard will give you the information you want and need very quickly, at a glance.  Dashboards can be customized for roles or for individuals and are protected by assigned security. Standard dashboards are already established with the core Intacct product.  But you can go to the Intacct Community ([intacct.com](https://community.intacct.com/?utm_source=var&utm_medium=referral&utm_term=equationtech)) and do a search on ‘sample dashboards’ to get some great ideas of how diverse and detailed custom dashboards can be! 7.** Use Checklists to provide visibility and illustrate business processes: **Create checklists directly in Intacct, and assign specific tasks to individual users in order to track progress. For example, create a checklist of “things to do at Month-end” so that your month end close is consistent every month!  ** **![Sage Intacct Checklists](https://www.equationtech.us/hs-fs/hubfs/Sage%20Intacct%20Checklists.png?width=743&name=Sage%20Intacct%20Checklists.png) 8.** Enable GL Outlier detection:** What exactly is an Outlier? An outlier can be defined as a piece of data that deviates drastically from the given norm or average of the data set.  Once GL Outlier detection is enabled, Intacct’s AI capabilities will alert you to unusual entries, allowing you to investigate and correct them prior to month end, or any audit.  To turn on GL Outlier Detection, you must first turn on the subscription for AI / Machine Learning under Company > Subscriptions. ![Sage Intacct GL Outlier Detection AI](https://www.equationtech.us/hs-fs/hubfs/Sage%20Intacct%20GL%20Outlier%20Detection%20AI.png?width=710&name=Sage%20Intacct%20GL%20Outlier%20Detection%20AI.png) Then you will be prompted to Enable data service and then to Enable Outlier detection. ![Sage Intacct Configure AI Service](https://www.equationtech.us/hs-fs/hubfs/Sage%20Intacct%20Configure%20AI%20Service.png?width=349&name=Sage%20Intacct%20Configure%20AI%20Service.png) 9.** Create Smart Rules in Platform Services:** Remember in item 1 that Platform Services is part of the Core Modules of Intacct?  Smart Rules and Smart Events can be configured to build compliance into your business processes, or to act as a notification when a certain event occurs.  Never be caught unaware again!** ** 10.** Out of the box A/P Bills and Payment approval:** Enable these features if you want AP bills to be approved before being selected for payments or payments to be approved before being issued . You specify how many levels of approval you want, the amounts that require approval, and the number of required approvers.          **![Sage Intacct AP Bills Payment Approval Workflow](https://www.equationtech.us/hs-fs/hubfs/Sage%20Intacct%20AP%20Bills%20Payment%20Approval%20Workflow.png?width=386&name=Sage%20Intacct%20AP%20Bills%20Payment%20Approval%20Workflow.png)** 11**. Out of the box Purchase Order Approval **Simply enable this feature and specify which purchasing transactions require approval, the required approvers and the approval chain, and whether any of the approvals should be based on the transaction amount.** ** **![Sage Intacct Purchase Order Approval Workflow](https://www.equationtech.us/hs-fs/hubfs/Sage%20Intacct%20Purchase%20Order%20Approval%20Workflow.png?width=413&name=Sage%20Intacct%20Purchase%20Order%20Approval%20Workflow.png)** 12. **Get Training:** You’ve heard the saying, “What if we train them and they leave? But what if you don’t train them and they stay?”  Nothing helps a team more than training and having the confidence in what they are doing.   Right from your desk you can join the [Intacct Community](https://community.intacct.com/?utm_source=var&utm_medium=referral&utm_term=equationtech) and have access to all sorts of great information, attend [Customer Meetups](https://www.sageintacct.com/regional-customer-meetups?utm_source=var&utm_medium=referral&utm_term=equationtech) or [User Groups](https://www.sageintacct.com/intacct-user-groups?utm_source=var&utm_medium=referral&utm_term=equationtech).  There are lots of great ways to learn and engage with other Intacct users.  If you want to take courses on specific topics, create an account at the [Sage Intacct Learning Center](https://inter.viewcentral.com/events/uploads/intacct/login_page.html?utm_source=var&utm_medium=referral&utm_term=equationtech) for instructor-led courses, or web tutorials. There is a world of information that Sage Intacct can provide for your company.  Give Equation a call or [email us](mailto:info@equationtech.us?subject=Sage%20Intacct%20Bank%20Feeds%20Inquiry) anytime to help you get started maximizing your Intacct investment! See Also: [Sage Intacct Month End Close Checklist](https://www.equationtech.us/sage-intacct-blog/sage-intacct-and-the-month-end-year-end-close-checklist)   ### Related Articles ##### [Why Nonprofits Are “Playing Defense” Financially (and How to Fix It)](https://www.equationtech.us/sage-intacct-blog/why-nonprofits-are-playing-defense-financially-and-how-to-fix-it) Nowadays, if you're involved in nonprofit financial management, you're probably spending more time... ##### [Make Month-End Less Painful with Sage Intacct Checklists](https://www.equationtech.us/sage-intacct-blog/make-month-end-less-painful-with-sage-intacct-checklists) Month-end close isn't anyone's favorite time of the month. Between all the work, it's easy to lose... ##### [The Technology Nonprofits Need in 2026 (According to Finance Leaders)](https://www.equationtech.us/sage-intacct-blog/the-technology-nonprofits-need-in-2026-according-to-finance-leaders) Not all technology helped nonprofits survive 2025; [17% of organizations said it didn’t help at all](https://www.equationtech.us/hubfs/1%20Intacct%20Files/Effie%20-%20files/Sage%20Intacct%20The%202026%20Nonprofit%20Outlook%20Research%20Report%20-%20Equation%20Technologies.pdf). ## Need Help Now? 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