Month-end close isn't anyone's favorite time of the month. Between all the work, it's easy to lose track of what's been done, what's still outstanding, and who's responsible for what. One feature that's often overlooked is creating a Sage Intacct month end close checklist so today we’re walking you through why we recommend them so much and how to set one up. If you're currently managing month-end with spreadsheets, email reminders, or a collection of personal to-do lists, this can be a much easier way to keep everything on track, and it’s all in one centralized system.
Sage Intacct checklists are basically a built-in task manager for your finance processes. You can create a month end close checklist, a year-end close checklist, an audit preparation checklist, or a checklist for any recurring process. Each task can be assigned to a team member, given a due date, and tracked through to completion. Instead of wondering whether a task has been completed or following up with multiple emails, everyone can see exactly where things stand.
The biggest benefit is visibility. When everyone is working from the same checklist, there are fewer questions and surprises. Managers can quickly see which tasks are complete, which are still in progress, and where any bottlenecks might be developing.
A few other perks to Sage Intacct checklists are:
Creating a checklist is easy. You just need to know how to get started. They can be built from scratch, or you can duplicate an existing checklist and make any necessary updates for the current period. Once the checklist is saved, Sage Intacct automatically creates the assignments and notifies the people responsible for completing them. From there, team members can update statuses, track their progress, and keep everyone informed without a bunch of follow-up emails.
Assignments can be viewed individually, filtered by user or status, and even displayed on dashboards. As tasks are completed in the month end close checklist, users can update their status and percentage complete, giving managers a real-time view of where the close process stands. You won’t be wondering whether the bank reconciliation is finished or if the final review has been completed because everything is all in one place and easily viewable in the month end close checklist.
We've included screenshots below that walk through how you can create a month end close checklist, assign tasks, and monitor progress in Sage Intacct.
After you save this month end close checklist, the system will create these Assignments, and Assignees will receive email notifications about their Assignments.
After you save your new Checklist, go to the Assignments to review the new Assignments added from the new Checklist you just added.
You also have the option to display these Assignments on Dashboards.
When you work on Assignments, you can use Filters to list specific Assignments, or you can create List Views.
As your team works on these Assignments, you have full visibility of Assignment Status and Percent Complete.
If you’re looking for more help, you can find additional training videos in the Sage Intacct Video Library. You can watch these short videos on how to work with Sage Intacct Checklists and Assignments at your leisure.
If you'd like more help setting up checklists or improving your month-end close process, get in touch with our team of experts. We'd be happy to help!
